Job Opening: Director of Finance & Administration
The Director of Finance and Administration will be a strategic thought-partner and report to the executive director (ED). The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, administration, and IT.
The Director of Finance and Administration will play a critical role as a member of the management team in strategic decision making and operations as ILRF continues to enhance its programming and build capacity internally and externally. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact labor rights organization.
- Analyze and present financial reports in an accurate and timely manner: clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program and grants accounting.
- Supervise senior development officer and operations and finance assistant: coordinate staff work logging and tracking donations, grant management, and related financial reporting.
- Coordinate and lead the annual audit process: liaise with external auditors and the finance committee of the board of directors; assess and implement any changes necessary.
- Oversee and lead annual budgeting and planning process in conjunction with the ED: administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Implement a robust contracts management and financial management and reporting system: ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices, continually improving the finance department’s overall policy and procedure manual and its implementation.
- Effectively communicate and present the critical financial matters to the executive director and the board of directors.
Human Resources, Technology and Administration
- Further develop ILRF’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
- Ensure that recruiting processes are consistent and streamlined.
- Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
- Work closely and transparently with all external partners including third-party vendors and consultants.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales up.
- Coordinate management input and engagement with staff union as it corresponds to human resources management.
- Minimum of a BA, ideally with an MBA/CPA or related degree
- At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience
- Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
- Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
- A track record in grants management
- Technologically savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
- Commitment to training programs that maximize individual and organizational goals across the organization, including best practices in human resources activities
- A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision-making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multitasker with the ability to wear many hats in a fast-paced environment
- Personal qualities of integrity, credibility, and dedication to the mission of ILRF
Employment Status: Full-time, Exempt, Management Unit
Compensation: Starting salary range for this position is between $80,000 and $90,000. ILRF has a generous benefits package.
To apply: E-mail cover letter and resume to employment [at] ilrf.org. This position is open until filled, but preference will be given to applications received by October 2, 2018.
Job Opening: Executive Assistant
The Executive Assistant will report to the Executive Director and play an integral role in the organization’s communications, administration, and fundraising, working closely with both development and campaigns staff to strengthen ILRF’s engagement with supporters and activists. Responsibilities include coordinating logistics and fundraising for annual gala, database administration and maintenance, cultivating individual donor and activist networks, supporting E.D. engagement with board members, intern program coordination, and other executive support activities. This job is an excellent entrée into understanding nonprofit management and an overall perspective on ILRF’s full range of labor rights advocacy.
Essential Duties and Responsibilities
- Carry out a wide variety of administrative tasks for the Executive Director, including managing an extremely active calendar of appointments, arranging meeting agendas, and note-taking during meetings
- Communicate directly, on behalf of the Executive Director, with board members, donors, and external parties
- Assist with communications and planning with ILRF’s Board of Directors, coordinating meeting preparation and logistics and liaising with Board members on various planning, follow-up, and communications needs, including the coordination of calls and agendas for board sub-committees
Donor and Activist Outreach:
- Manage funder data and ILRF’s Customer Relationship Management (CRM) database by entering new contacts and donations, ensuring timely data entry, processing regular clean-up
- Open, copy, time-stamp and log all donations; prepare and make deposits; and send copies to ILRF bookkeeper
- Ensure all donations, donor information and thank you replies are tracked and logged accurately in the CRM database
- Support donor outreach, including organizing and conducting solicitation calls and producing donor acknowledgements
- Assist with fundraising communications by supporting e-blast set-up
- Perform general office duties: order supplies, reserve conference rooms, welcome visitors, order/coordinate in-house meeting refreshments
- Process and distribute incoming/outgoing mail to staff and contractors
- Copy and time-stamp all invoices and donations; send to bookkeeper; and maintain well-organized files of what is sent
- Assist in maintenance and troubleshooting of ILRF’s CRM system and ILRF website
- Assist with layout/design for ILRF publications using Adobe InDesign
- One to two years of experience in nonprofit administration, membership, event planning, and/or fundraising
- Excellent writing, proofing, and fast and accurate copyediting skills
- Demonstrated ability to work well under pressure and manage multiple work streams
- Excellent ability at problem solving and trouble shooting.
- Highly organized and detail-oriented
- Ability to work independently, meet deadlines, and prioritize tasks
- Ability to represent ILRF professionally at meetings and coordinate effectively with other ILRF staff and allies
- Tech-savvy and proficiency with Microsoft Suite and database management
- Enthusiasm for ILRF's labor rights and corporate accountability mission
- Bachelor’s degree
- Experience with CRM systems (e.g. Salesforce, Blackbaud, GetActive, ActionNetwork, NeonCRM or Salsa)
- Graphic design skills and familiarity with Adobe Creative Suite
- Proficiency with Drupal
Location: Washington, D.C.
Employment Status: Full-time, Exempt, Bargaining Unit
Compensation: The starting salary for this position is between $38,000 and $45,000. ILRF has a generous benefits package.
To apply: E-mail cover letter, resume, and writing sample to employment [at] ilrf.org. This position is open until filled, but preference will be given to applications received by October 2, 2018.
For spring 2019, we have openings for students who receive federal work-study funding. We also welcome inquiries for summer 2019 positions from students receiving other funding or credit from their universities or through Fulbright or similar programs. Internship positions are customized based on interns' interests and experience. These are some of the skills that we seek in interns:
- Excellent writing skills
- Corporate research
- Legal research
- Qualitative research
- Quantitative research
- Graphic design
- Web design
- Publications layout
- Video production and editing
- Data entry
- Attention to detail
- Professional phone demeanor
- Native-level fluency and professional-level writing skills in Bangla, Khmai, Chinese, Russian, Spanish, or Uzbek.
To apply, please email internships [at] ilrf.org (subject: enter%20position%20title%20here%20%2B%20first%20name%2C%20last%20name) with:
- A letter indicating why you are interested in interning at ILRF and your areas of interest and skills, how many hours per week you are available and for which start date and end date, whether you have a funded stipend or are eligible for college credit, and whether you are located in Washington, DC or in a different city
- Your resume / CV
- A copy of any of the following that you have produced, as relevant to your inquiry: research paper, published article, campaign-related writing, graphic design sample, or video
- If you are indicating language fluency in your application, then please include a writing sample in that language in addition to your English writing sample
ILRF is an equal opportunity employer and actively recruits women, people of color, persons with disabilities, and persons with diverse gender and sexual identities.